CYS is a member run organization. Therefore, the manpower provided by the general membership is essential to the success of the program.

Each and every parent and each participating child (when they reach an appropriate age) must contribute their time and labor to support CYS events and activities. In addition to CYS sponsored events, the organization participates in community activities throughout the year. Upon registering a child, each family will be assigned their manpower commitment according to the oldest participating child's grade.


1. Pancake Breakfast (No capacity max.)

The Pancake Breakfast is held annually on Mother's Day. Senior Citizens are invited to a complimentary breakfast as part of the CYS youth program in giving back to the community. 

The Pancake Breakfast is our primary fundraiser each year. It is the most heavily attended and requires the largest manpower commitment of any of our events. In order to be as fair as possible to the increased numbers of volunteers we have specified a number of guidelines. 

Requirements:

  • If your oldest CYS child is in 5th grade and up
  • Adults help set up on Saturday (2 to 3 hours) and work at the event on Sunday (early morning to early afternoon). Members of this committee may have a variety of jobs -- one may be asked to cook, set up, clean up, serve or prepare the food.
  • Youths (in 7th grade and up) are assigned to one of two shifts on Sunday (each is about half of the adult shift). They help with serving beverages and busing tables.

2. Family Picnic (21 families max.)

The Family Picnic is an annual event held in late Spring or early Summer.  Members of the Family Picnic committee help plan the entire social. This includes but is not limited to creating invitations, providing and organizing entertainment and providing food service and cleaning. 

Requirements: If your oldest CYS child is in 1st grade thru 4th grade 

Capacity: 21 (Excess defaults to Pancake or Fundraising) 


3. Fundraising (23 families max.)

Members of the Fundraising committee solicit donations which are used as raffle and auction items at the Mother's Day Pancake Breakfast and at the Family Picnic.


4. Mochitsuki, Yu Ai Kai Birthday and Wesley United Methodist/Betsuin Volunteer Service (6 max., excess signups will go to Pancake)

Requirements: If your oldest CYS child is in Preschool thru Kindergarten

Capacity: Maximum 6 (Excess defaults to Pancake)

a. Activity Information: Yu Ai Kai Mochitsuki

Program descriptions: One 4 hour shift, to include moving trays of Mochi, turning / bagging Mochi, moving/loading equipment, putting tables away, sweeping floors in the annex and gym.

Dates (projected): 2nd or 3rd Saturday in December, am shift 8:30am-12:30pm or pm shift 11:30am-3:30pm

Locations: San Jose Buddhist Church Gym

b. Activity Information Yu Ai Kai Birthday

Program descriptions: 4 hour shift, set up tables and area for CYS dancers, assemble prize bags, greet seniors, make and serve tea/cake, pass out BINGO cards, check BINGO winner cards, ensure all Seniors receive a prize, clean up

Dates (projected): Saturday, May 5th, 2012 ; One shift (TBD - 4 hours) 

Locations: Yu Ai Kai Building

c. Activity Information Wesley United Methodist / Betsuin volunteer service

Program descriptions: 4 hour shift, general cleaning or other discretionary volunteer activity

Dates (projected): July

Locations: Wesley United Methodist or San Jose Buddhist Church (Japantown)


5. Church Clean-up (Discretionary based on manpower availability)

Requirements: If your oldest CYS child is in Preschool thru Kindergarten

Program descriptions: 4 hour shift, general cleaning

Dates (projected): July

Locations: San Jose Buddhist Church or Wesley United Methodist


6. CYS Basketball Tournament

Job Description: each listed position fulfills Manpower requirement

Instructional Jamboree Coordinator

Number of positions: One (should be parent of Instructional age child)

Oversee Instructional Jamboree Division Coordinators. Responsibilities include:

  • Establish game schedule for all Instructional divisions
  • Work with Instructional Division Coordinators to ensure: All parent work assignments (e.g. scorekeeping and timekeeping, setup and cleanup, concessions) are filled
  • Recruit parent committee for concessions
  • Organize sign and banner painting
  • Supervise setup and cleanup at beginning and end of weekend

Division Coordinator - League Teams

Number of positions: One each for the following divisions (should be parent of child in the respective division):

  • D-American (Boys 4th/5th Grade)
  • D-National (Boys 6th Grade)
  • C-American (Boys 7th Grade
  • C-National (Boys 8th/9th Grade)
  • G-3 (Girls 5th/6th Grade)
  • G-2 (Girls 7th/8th Grade)

Coordinate individual tournament division. Responsibilities include:

  • Recruit visiting teams to fill out 8-team tournament bracket
  • Prior to tournament weekend, act as point of contact for all teams
    • Collect roster forms, waiver forms, and entry fees
    • Coordinate each team's preorder with Preorder Coordinator
    • Communicate first-round game times and location to each team.
  • Set up division seeding and game bracket for division
  • Work with Gym Coordinator to prepare preprinted score sheets for all games

Gym Coordinator

Number of positions: One each for the following divisions (should be parent of child in the respective division):

  • D-American (Boys 4th/5th Grade)
  • D-National (Boys 6th Grade)
  • C-American (Boys 7th Grade
  • C-National (Boys 8th/9th Grade)
  • G-3 (Girls 5th/6th Grade)
  • G-2 (Girls 7th/8th Grade)

Oversee games and other miscellaneous issues during tournament weekend for given division. Responsibilities include:

  • Work with CYS team reps to set up parent work schedule for scorekeeping, timekeeping, concessions, setup and cleanup during tournament weekend
  • Organize sign and banner painting
  • Recruit parent committee for concessions
  • Work with Division Coordinator to prepare preprinted score sheets for all games
  • During tournament weekend:
    • Ensure games start on schedule
    • Pay referees after each game
    • Supervise setup and cleanup at beginning and end of weekend

Player Social Coordinator

Number of positions: One (should be 8th Grade parent)

Recruit committee of 8th Grade CYS basketball players and assist and advise them in planning player social to be held on the Saturday night of the second weekend of the CYS Tournament. Planning includes the following:

  • Secure event location
  • Event activities
  • Food
  • Publicity and ticket sales

Program Booklet Coordinator

Number of positions: One

Coordinate production of tournament program booklet, using page layout software as specified by printer. Responsibilities include:

  • Collect team page ads from all CYS team reps
  • Collect team rosters from Division Coordinators
  • Collect needed miscellaneous items from Tournament Director and Basketball Commissioners
  • Assemble all material into final program format, ready for delivery to printer

6. Exempt

Description: If you are exempt from the manpower requirement (Board Member, Cabinet Member, Coach, Commissioner, Lifetime)


7. Manpower Penalty

CYS Family (oldest child 6th grade and younger): $200

CYS Family (oldest child 6th grade and younger); 1 event worked, 1 or 2 missed (example: Mochitsuki worked, Yu Ai Kai missed): $100

CYS Family (oldest child 7th grade and older); adult and youth missed Manpower: $300

CYS Family (oldest child 7th grade and older); adult works, youth missed Manpower: $100

CYS Family (oldest child 7th grade and older); adult missed Manpower, youth works: $200

CYS Family (oldest child 7th grade and older); adult exempt, youth missed Manpower: $100