CYS is a member run organization. Therefore, the manpower provided by the general membership is essential to the success of the program. Each and every parent and each participating child (when they reach an appropriate age) must contribute their time and labor to support CYS events and activities. In addition to CYS sponsored events, the organization participates in community activities throughout the year. Upon registering a child, each family will be assigned their manpower commitment according to the oldest participating child's grade.
1. Pancake (No capacity maximum)
The Pancake Breakfast is held annually on Mother's Day. Senior Citizens are invited to a complementary breakfast as part of the CYS youth program in giving back to the community.
The Pancake Breakfast is our primary fundraiser each year. It is the most heavily attended and requires the largest manpower commitment of any of our events. In order to be as fair as possible to the increased numbers of volunteers we have specified a number of guidelines.
Requirements:
If your oldest CYS child is in 5th grade and up
There is one shift for adults (early morning to early afternoon). Youths are assigned to one of two shifts (each is about half of the adult shift).
Members of this committee may have a variety of jobs -- one may be asked to cook, set up, clean up, serve or prepare the food.
2. Family Social/Picnic (Maximum 35 families)
The Family Social/Picnic is an annual event held in late Spring or early Summer.
Members of the Family Social committee help plan the entire social.
This includes but is not limited to creating invitations, providing and organizing entertainment, soliciting donations, and providing food service and cleaning.
Requirements
If your oldest CYS child is in 1st grade thru 4th grade
Capacity
35 (Excess defaults to Pancake)
3. Mochitsuki, Spirit of Japantown and Yu Ai Kai Birthday (Maximum 6- excess sign-ups will go to Pancake)
Requirements
If your oldest CYS child is in Preschool thru Kindergarten
Capacity
Maximum 6 (Excess defaults to Pancake)
a. Activity Information: Mochitsuki
Program descriptions: One 4 hour shift, to include moving trays of Mochi, turning / bagging
Mochi, moving/loading equipment, putting tables away, sweeping floors in the annex and gym.
Dates (projected): 2nd or 3rd Saturday in December, am shift 8:30am-12:30pm or pm shift 11:30am-3:30pm
Locations: San Jose Buddhist Church Gym
b. Activity Information Spirit of Japantown
Program descriptions: 4 hour shifts, set up(from 7am), break down(from 4/5pm), stage help, assignments may vary, depending where help is needed
Dates (projected): early October
Locations: 5th and Jackson Streets
c. Activity Information Yu Ai Kai Birthday Program descriptions: 4 hour shift, set up tables and area for CYS dancers, assemble prize bags, greet seniors, make and serve tea/cake, pass out BINGO cards, check BINGO winner cards, ensure all Seniors receive a prize, clean up
Dates (projected): Saturday, May 5th, 2012;
One shift (TBD - 4 hours)
Locations: Yu Ai Kai Building
4. Church Clean-up (Discretionary based on manpower availability)
Requirements
If your oldest CYS child is in Preschool thru Kindergarten
Program descriptions: 3 hour shift, general cleaning
Dates (projected): July
Locations: San Jose Buddhist Church or Wesley United Methodist
5. CYS Basketball Tournament
JOB DESCRIPTION
Note: Each listed position fulfills manpower requirement
Instructional Jamboree Coordinator
Number of positions: One (should be parent of Instructional age child)
Establish game schedule for all Instructional divisions
Work with Instructional Division Coordinators to ensure:
-All parent work assignments (e.g. scorekeeping and timekeeping, setup and cleanup, concessions) are filled
Recruit parent committee for concessions
Organize sign and banner painting
Supervise setup and cleanup at beginning and end of weekend
Division Coordinator- League Teams
Number of positions: One each for the following divisions (should be parent of child in the respective division):
Recruit visiting teams to fill out 8-team tournament bracket
Prior to tournament weekend, act as point of contact for all teams
-Collect roster forms, waiver forms, and entry fees
-Coordinate each team's preorder with Preorder Coordinator
-Communicate first-round game times and location to each team.
Set up division seeding and game bracket for division
Work with Gym Coordinator to prepare preprinted score sheets for all games
Gym Coordinator
Number of positions: One each for the following divisions (should be parent of child in the respective division):
Oversee games and other miscellaneous issues during tournament weekend for given division. Responsibilities include:
Work with CYS team reps to set up parent work schedule for scorekeeping, timekeeping, concessions, setup and cleanup during tournament weekend
Organize sign and banner painting
Recruit parent committee for concessions
Work with Division Coordinator to prepare preprinted score sheets for all games
During tournament weekend:
-Ensure games start on schedule
-Pay referees after each game
-Supervise setup and cleanup at beginning and end of weekend
Player Social Coordinator
Number of positions: One (should be 8th Grade parent)
Recruit committee of 8th Grade CYS basketball players and assist and advise them in planning player social to be held on the Saturday night of the second weekend of the CYS Tournament. Planning includes the following:
Secure event location
Event activities
Food
Publicity and ticket sales
Program Booklet Coordinator
Number of positions: One
Coordinate production of tournament program booklet, using page layout software as specified by printer. Responsibilities include:
Collect team page ads from all CYS team reps
Collect team rosters from Division Coordinators
Collect needed miscellaneous items from Tournament Director and Basketball Commissioners
Assemble all material into final program format, ready for delivery to printer
6. Exempt
Description:
If you are exempt from the manpower requirement (Board Member, Cabinet Member, Coach, Commissioner, Lifetime)
